HIGH LANE RESIDENTS’ ASSOCIATION
[as amended on 10th November 2020]
1 NAME: High Lane Residents’ Association (hereinafter referred to as the HLRA).
2 OBJECTIVES: (a) The HLRA is a non-party political secular organisation established for residents and charitable purposes only.
(b) In particular, the HLRA is established to:-
i. reflect and voice local feeling and opinion;
ii. encourage community spirit and interests and foster good community relations;
iii. undertake surveys and identify residents’ needs and consider ways of meeting them;
iv. consult with and be consulted by the local authority and other relevant authorities on matters of local concern;
v. ensure that a representative view is both presented to and considered by the local authority and other relevant authorities;
vi. facilitate, coordinate and/or enable small projects for the benefit of the village community
as approved from time to time by the Executive Committee together with any reasonable associated fundraising
where and to the extent appropriate.
3 AREA The HLRA area shall extend within the old Macclesfield/Manchester railway line, the canal bridge at Doodfield, the Disley/High Lane boundary and that part of High Lane down to the Manchester/Buxton railway line.
4 MEMBERSHIP Membership of the HLRA shall be free and open to all residents of the area specified above, irrespective of race, religion, political affiliation, gender, background, sexuality or disability.
5 HLRA YEAR The HLRA year shall run from 1st November to 31st October.
6 MEETINGS OF THE HLRA
ANNUAL MEETING: The HLRA shall hold an Annual General Meeting during the month of October.
SPECIAL MEETINGS: Special Meetings may be convened by the Chairman at his/her discretion and must be convened within twenty one days of receipt by the Chairman (or Officer acting on his/her behalf) of a written request signed by not less than 26 members specifying business which it is proposed to transact. Only business specified in the written request shall be transacted at a Special Meeting.
7 ANNUAL MEETING – ORDER OF BUSINESS
The following shall be the order of business at Annual Meetings of the HLRA:-
i. Approval of Minutes of the last Annual Meeting
ii. Chairman’s Report
iii. Treasurer’s Report (written)
iv. Apointment of the Executive Committee
v. Appointment of an Account Examiner not on the Executive Committee
vi. Determination of matters that the Constitution requires to be determined at the Annual Meeting
vii. Other business before the HLRA
8 PRESS All meetings shall be open to the press.
9 EXECUTIVE COMMITTEE
(a) An Executive Committee shall be elected at the Annual Meeting. In the event of nominations exceeding the number of Executive Committee posts to be filled, elections shall be determined by secret ballot.
APPOINTMENT OF OFFICERS
(b) The Executive Committee shall at it first meeting in any year (which shall be held as soon as practical after the Annual Meeting) proceed to elect a Chairman, Treasurer and Secretary, from within the membership of the Executive Committee, such Officers to remain in office until the first meeting of the Executive Committee in the subsequent year. In the event of more than one nomination being proposed and seconded for any one post, the appointment shall be determined by secret ballot.
(c) (i) The duties of the Executive Committee shall be to carry out the policy of the HLRA and (subject to any conditions imposed from time to time by the HLRA) to provide for the administration, management and control of the affairs and property of the HLRA.
(ii) The Executive Committee shall have the power to co-opt persons, whether members or not of the HLRA, to serve on the Executive Committee, provided that the numbers of such co-opted persons shall not exceed one fourth of the number of members appointed by the HLRA to the Executive Committee.
(iii) The members of the Executive Committee shall retire annually, but shall be eligible for reelection. They shall hold office until the conclusion of the next Annual Meeting following that at which they were elected.
(iv) The Executive Committee shall meet not less than four times a year.
(v) If a member of the Executive Committee:
1) resigns in writing or
2) is absent from three consecutive meetings of the Executive Committee unless the reasons for his/her absence are approved by the Executive Committee or
3) ceases for any other reasons to be a member of the Executive Committee
the vacancy so caused may be filled by resolution of the Executive Committee and the resigning or retiring member shall receive confirmation in writing of the cessation of his/her Executive Committee membership.
(vi) The quorum of the Executive Committee shall be 51% of elected members including one Officer.
(vii) Meetings of the Executive Committee shall be open to members of the HLRA, whose participation shall be at the discretion of the Chairman.
10 NOTICE OF MEETINGS
ANNUAL AND SPECIAL MEETINGS OF THE HLRA
(a) Not less than fifteen clear days notice of the Annual General Meetings and not less than seven days notice of Special Meetings, shall be given by public advertisement and such other reasonable methods as the Executive Committee shall from time to time determine.
EXECUTIVE COMMITTEE MEETINGS
(b) An invitation to and the Agenda of meetings of the Executive Committee shall be sent to all members of the Executive Committee.
11 ATTENDANCE OF LOCAL AUTHORITY MEMBERS
Local Authority Members representing Wards in the area of the HLRA shall be invited to all meetings of the HLRA and its Executive Committee in a non-voting capacity.
12 NOMINATIONS FOR MEMBERSHIP OF THE EXECUTIVE COMMITTEE
Nominations for membership of the Executive Committee must be in writing, duly proposed and seconded. Nominees shall be from the membership of the HLRA.
13 ACCOUNTS EXAMINATION
Once in every year, the accounts shall be inspected and certified by the appointed Accounts Examiner.
The financial year shall end on the 31st August each year. The income and property of the HLRA shall be applied solely towards the promotion of the purposes of the HLRA as set out in this Constitution and no portion thereof shall be paid or transferred directly or indirectly in any manner by way of profit to any member of the Executive Committee. Provided that nothing shall prevent the payment in good faith of reasonable and proper remuneration to any Officer or Servant of the HLRA or the repayment of out-of-pocket expenses incurred on HLRA business. The Executive Committee, or its Treasurer on its behalf, shall cause proper books of account to be kept with respect to all sums of money received and expended by the HLRA and its Officers and the matters in respect of which such receipts and expenditure take place.
The HLRA may appoint and may determine the appointment of a Custodian Trustee or a Trust Corporation of not less than three persons to act as Trustees for the purposes of holding any moneys or property belonging to the HLRA.
16 ALTERATIONS TO THE CONSTITUTION
(a) Alterations to the Constitution shall be required to receive the assent of a two thirds majority of members of the HLRA present and voting at an Annual General Meeting. A resolution for the alterations of the Constitution must be received by the Secretary at least twenty eight days before the Annual General Meeting at which the resolution is to be put.
(b) Notice that an alteration to the Constitution is to be put shall be included in all public advertisements of the relevant Annual General Meeting.
The HLRA may be dissolved at an Annual General Meeting by a resolution passed by a two thirds majority of those present and voting at a meeting of the HLRA of which at least twenty eight clear days notice shall have been given by public advertisement. Such resolution may give instructions for the disposal of any assets held by or in the name of the HLRA, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the HLRA, but shall be given or transferred to such other institution or institutions (having objectives similar to some or all of the objectives of the HLRA) as the HLRA may determine.
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